Effective from 18 October 2026
This is a translation. The original is the Czech version, which prevails in case of any discrepancy.
1. Who processes your data
The controller of your personal data is GymRoom CZ s.r.o., Company ID (IČO): 21136947, with its registered office at Kurzova 2222/16, Stodůlky, 155 00 Prague 5, registered in the Commercial Register maintained by the Municipal Court in Prague, Section C, Insert 397263 (hereinafter referred to as "GymRoom").
GymRoom operates the GymRoom Studio Nusle branch, V Horkách 1412/8, 140 00 Prague 4, as well as the website gymroom.cz, the reservation system, user accounts, credits, and vouchers for the entire GymRoom network. Other branches are operated by independent companies. For reservations at their branches, the policies published at the respective branch apply.
Contact: info@gymroom.cz or by mail to the registered office of GymRoom. We have not appointed a Data Protection Officer, as it is not mandatory for us.
2. What data, why, and for how long
User Account
- Data: first name, surname, email, telephone number, login credentials
- Controller: GymRoom
- Legal basis: performance of a contract, Art. 6(1)(b) GDPR
- Retention period: for the duration of the account; an account unused for 24 months may be cancelled
Reservations and entry to the branch
- Data: date and time, number of persons, access code and time of its use
- Controller: GymRoom
- Legal basis: performance of a contract
- Retention period: 4 years from the reservation date
Payments for branch reservations
- Data: amount, date, payment method; card details are only visible to the Comgate payment gateway
- Controller: GymRoom
- Legal basis: legal obligation, Art. 6(1)(c) GDPR (accounting and tax regulations)
- Retention period: 10 years
Credits and vouchers
- Data: balance and movements of credits, voucher code, buyer and recipient, payments for them
- Controller: GymRoom
- Legal basis: performance of a contract; accounting documents: legal obligation
- Retention period: during their validity (12 months) and subsequently for 4 years; accounting documents for 10 years
Training sessions with a trainer and classes
- Data: name, contact details, date and time
- Controller: GymRoom
- Legal basis: performance of a contract
- Retention period: 4 years from the date of the session
Clients aged 15 to 17
- Data: name of the minor, name and contact details of the legal guardian, their consent
- Controller: GymRoom
- Legal basis: performance of a contract and legitimate interest in proving consent, Art. 6(1)(f) GDPR
- Retention period: 4 years from the last entry
CCTV system at the branch
- Data: video and audio recording
- Controller: GymRoom
- Legal basis: legitimate interest in protecting persons and property and in proving breaches of the rules, Art. 6(1)(f) GDPR
- Retention period: 14 days; in the event of an incident, until it is resolved
Rule violations and damages
- Data: record of the incident, damage, and any potential blocking
- Controller: GymRoom
- Legal basis: legitimate interest in protecting property and enforcing claims
- Retention period: until resolution; record of blocking for the duration of the block
Communication with us
- Data: name, contact details, message content (email, telephone, contact form)
- Controller: GymRoom
- Legal basis: legitimate interest in handling the inquiry, or performance of a contract
- Retention period: 4 years from handling
Commercial communications to clients
- Data: email
- Controller: GymRoom
- Legal basis: legitimate interest, Art. 6(1)(f) GDPR and Section 7(3) of Act No. 480/2004 Coll.
- Retention period: 5 years from the last reservation or until unsubscribing
Newsletter for others
- Data: email
- Controller: GymRoom
- Legal basis: consent, Art. 6(1)(a) GDPR
- Retention period: until withdrawal of consent
Analytical and marketing cookies
- Data: device identifiers, website visit data
- Controller: GymRoom
- Legal basis: consent
- Retention period: according to cookie settings, up to a maximum of 2 years
Defense of legal claims
- Data: data from the purposes mentioned above
- Controller: GymRoom
- Legal basis: legitimate interest
- Retention period: until the conclusion of the dispute
Reservation data is necessary for concluding the contract; without it, a reservation cannot be made. We do not process data concerning health. We do not engage in automated decision-making with legal effects.
We do not process any data about a client's guests other than the CCTV recording. The client informs them of this.
3. Who we share data with
- BRJ – Jan Barášek, Company ID (IČO): 05103118 (BizKitHub system): operation of the reservation system, access codes, and credits, processor.
- Amazon Web Services: server hosting, processor.
- Comgate a.s., Company ID (IČO): 27924505: payment gateway, independent controller of payment data.
- Resend, Inc.: email dispatch, processor.
- Google Ireland Ltd. and Meta Platforms Ireland Ltd.: analytics and advertising, only with your consent to cookies.
- Trainers and instructors: name, contact details, and date/time of the training or class. Data that you provide to them directly is processed by them as independent controllers.
- Operators of other GymRoom branches: data concerning reservations at their branches, which we process with them as joint controllers.
- External accounting and legal advisors, debt collection services, and public authorities where required by law.
Resend, Amazon Web Services, Google, and Meta may also process data in the USA. Transfers take place on the basis of the European Commission's adequacy decision (EU-US Data Privacy Framework) or standard contractual clauses.
4. Cookies
We always use necessary cookies for logging in and completing reservations. We store analytical cookies (Google Analytics) and marketing cookies (Google Ads, Meta Pixel) only with your consent. You can change your consent at any time via the "Cookie Settings" link in the website footer.
5. Your rights
You have the right to:
- access your data and obtain a copy thereof,
- rectification or completion of data,
- erasure if we no longer need the data or process it unlawfully,
- restriction of processing,
- data portability for data we process on the basis of a contract or consent,
- object to processing based on legitimate interest; against commercial communications at any time and without giving any reason,
- withdraw consent at any time without affecting the lawfulness of earlier processing.
Exercise your rights at info@gymroom.cz. We will respond within one month at the latest. We may verify your identity.
If you disagree with the way we handle your data, you can lodge a complaint with the Office for Personal Data Protection, Pplk. Sochora 27, 170 00 Prague 7, www.uoou.gov.cz.